Due Care Policies
Please see below for some our policies and systems in place to ensure you get the best service when you visit Osmaston Road Dental Care. Should you have any questions do not hesitate to get in touch.
- Examination of the oral soft tissues and screening for oral cancer
- Examination of the gums and the monitoring of gum condition
- Examination of the teeth
All patients are required to complete a medical history form which is checked and updated at each subsequent appointment. This helps us ensure we have your accurate and up to date details available to hand when doing our examinations.
Cross Infection Control
Dental instruments and equipment are fully cleaned, sterilised and re-packaged in the Decontamination sections of each practice and we have full time members of staff who are responsible for this. Regular audits are undertaken along with staff training to ensure consistency and a high level of cleanliness across all of our practices.
Care Quality Commission (CQC)
General Dental Council registrations
General Dental Council Contact Details:
37 Wimpole Street
Tel: 0845 222 4141
Data Protection Policy
The practice collects, holds, processes and shares personal data in accordance with the provisions of the General Data Protection Regulation and the Data Protection Act 2018. We have carried out and will review as appropriate, a Data Audit.
This Policy applies to personal data in the following categories:
- Patients’ Records, both current and past
- Employees’ data
- Contractors’ data – including dental registrants
- CCTV footage
Data Protection Principles
We shall ensure that Personal Data, including Special Data (health) will be:
- Processed lawfully, fairly and in a transparent manner
- Collected for specified, explicit and legitimate purposes only
- Adequate, relevant and necessary for the purpose
- Accurate and updated
- Kept for no longer than is necessary
- Processed in a secure manner and protected against loss, destruction or damage
Data will be held and processed under the following Lawful Basis:
- Patient Data and health records: for the Legitimate Interests of the practice in providing health care and treatment
- Employment records: as a Legal Obligation for the provision of Employment Terms and conditions and supply of data to HM Revenue and Customs and other statutory functions such as pensions and benefits
- Contractor Data: for the fulfilment of contracts
- CCTV Data: for the detection and prevention of crime
- We will additionally secure the specific consent of patients for the provision of electronic communication under the Privacy and Electronic Communication Regulations 2011
Data Subjects’ Rights
We will ensure that the rights of Data Subjects are respected and maintained by:
- The issue and promotion of a Privacy Notice detailing data processed, its origin and any disclosures, the Lawful Bases for processing, and the rights of Data Subjects
- The maintenance of a Subject Access process and the appointment of Anne-Marie Walters as Data Protection Officer to oversee that process and to advise on compliance
- A legitimate interest assessment ensuring individuals’ rights are balanced with the legitimate needs of the practice.
- A Data Retention schedule
- An Information Security policy
- A Data Breach Policy
- Contractual assurance of adequate safeguards if data is processed outside the European Union
Subject Access Requests
All data subjects may submit a request to be informed of the data we hold about them, its lawful basis and from whom it is/was obtained and to whom it may be disclosed. We will provide this information without charge and as soon as is reasonably possible and in any event within one month of a valid request being received. Access requests should be addressed (or forwarded without delay) to Anne-Marie Walters.
Training and Compliance
We will ensure that all staff are aware of their duty of strict confidentiality regarding personal data, both professional and under the Data Protection law. We will provide training and assure compliance and will review and refresh training on a regular basis.
It is a condition of continuing employment that all staff are aware of, sign their acceptance of, and comply with, their obligations under this Policy. Any queries or concerns must be immediately addressed to Anne-Marie Walters. A breach of this Policy may amount to misconduct and result in disciplinary action. Serious or persistent breaches may result in dismissal.
Security of Data
The practice will publish and maintain an Information Security policy to assure against any loss, damage, unlawful disclosure or non-compliant erasure of data. All staff will be trained and advised of their obligations under this Policy.
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Anonymous and pseudonymous cookie data
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Cookies we use on our website
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WordPress – to manage backend admin access for this website.
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